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Assembling Your Printed Invitations

Office Phone:  (703) 880-8943   Email:  info@action-invitations.com
Cell Phone:  (703) 424-5796   Web:  www.action-invitations.com

At Action Invitations, we get many questions about the proper way to assemble your invitation order once it arrives.

Invitations, announcements, response cards and reception cards are typically shipped flat, and may require folding before you can begin to put together the various parts of an invitation set (or ensemble ) We provide guidance on how to fold your invitations before assembly.

We also offer tips to help avoid problems when assembling your invitations for mailing.

For the assembly process itself, we offer a simple list of steps to get you on your way quickly and easily.

For those who prefer seeing the process, we illustrate each step below, with instructions on the left and a photograph on the right, to walk you through the assembly process step by step.

Although invitation ensembles can come in many variations, we believe the information here will fit most situations comfortably. Along the way, we provide hints and tips. You can also get answers to specific question on our Frequently Asked Questions (FAQs) page.

Folding Your Invitations

Invitations, announcements, respond cards and reception cards are typically shipped flat, and require folding before you can begin to put together the various parts of an invitation set, or ensemble.

  • Single fold cards (typically called "folders") should be folded along the score with the print facing the outside.
  • Invitation folders, response folders and reception folders with a cover design must be folded so that the cover appears on the outside and the content appears on the inside.
  • If your invitations contain a single fold and the wording is on the outside only, insertions are placed on top, in the order described and pictured below.
  • If your invitations are multi-fold, or if your invitations have a design on the cover and the wording is on the inside of the fold, then enclosures are ordered as indicated below, and placed inside the top or left-hand fold, placed in the inner envelope, flipped over, and placed in the outer envelope.
Invitation with tissue laid on top  

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Tips Before You Start Assembling

  • If possible, it is recommended to assemble all of your invitations in a single sitting, and to check off each guest as a full invitation ensemble is completed.
  • It is strongly recommended that you put stamps on respond envelopes before beginning assembly.

  • Response cards are often ambiguous regarding which information a guest should include. Some guests who respond may neglect to write in their names; or it is possible their handwriting is smudged or illegible. If you number the back of each response card inconspicuously, and associate each number with a number from your final guest list, you won't have any trouble interpreting the cards you receive back in the mail.

  • Before assembly, ensure you have the same quantity for each part of the ensemble. Count out each piece, breaking each set into equal numbers. For example, if you have 100 invitations, slip a sheet of paper between each group of 25 (for each printed item). With your numbered invitation list handy, lay out each separated, counted pile on an empty table in the following order: invitations, tissue (optional), reception card, response envelope, response card, optional maps/direction cards, optional hotel information, inner envelope, outer envelope. As you continue to assemble sets, when you reach the paper separator for invitations, you should also reach the separator for reception cards, response cards, etc. Following this method, you will never assemble too many before discovering if you skipped a piece or included two of a single item in an ensemble. And don't forget to check off each name on the list as you complete the invitation!


Folding  |   Tips Before Starting  |   Quick Assembly List  |   Illustrated Assembly Steps  |   Top


Quick Assembly List

After folding all items as appropriate, assemble as follows:

  1. Lay the invitation face-up.
  2. Optionally, lay a sheet of tissue paper over the invitation. (If placing enclosures inside, place the tissue over the printed area, and the enclosures on top.
  3. Immediately on top of the invitation, place the reception card or folder. (This card does not include an envelope.)
  4. Immediately on top of the reception card, place the envelope for the response card, with the flap facing up.
  5. Place the response card on top of the reception card, print side up.Tuck the response card under the flap of its envelope.
  6. If including additional enclosures, such as direction cards or hotel information, place them on top of the response card.
  7. Take the assembled group of cards and slide them into the addressed but unstamped inner envelope, with the printing facing the flap of the inner envelope.
  8. Flip the inner envelope over so that the flap is facing downwards, and the names of the invited guests faces up.
  9. Insert the addressed inner envelope into the outer envelope with the names on the inner envelope facing the back of the outer envelope. When guests open the invitation (with the flap of the outer envelope facing them), their names on the inner envelope is the first thing they see.

Folding  |   Tips Before Starting  |   Quick Assembly List  |   Illustrated Assembly Steps  |   Top


Illustrated Assembly Steps

Step
1

Lay the invitation face-up. If it is printed in the portrait orientation (with the top on the short end), flip it ninety degrees so that the top is to your left.

Step
2 A

Optionally, lay a sheet of tissue paper over the invitation.

(If placing enclosures inside, place the tissue over the printed area, and the enclosures on top.)

Step
2B

This illustrates the invitation covered with tissue paper. Invitation with tissue laid on top

Step
3

Take the stamped, self-addressed respond card envelope and flip it over so that the printing is face down and the flap faces forward.

Center the respond card envelope over the invitation, aligning them at the bottom edges.

Invitation with tissue laid on top

Step
4

Place the respond folder on top of the respond envelope. Tuck the card under the front flap of the envelope.

 

Invitation with tissue laid on top

Step
5

Align the respond card, respond envelope and invitation at the bottom edges. Invitation with tissue laid on top

Step
6

If your ensemble includes a reception card, place it on top of the respond card and center it.

If including additional enclosures, such as direction cards or hotel information (shown in this picture), place them on top of the response card, from largest to smallest, and align the bottom edges.

Invitation with tissue laid on top

Step
7

Take the assembled group of cards and slide them into the inner envelope with the printing facing the flap of the inner envelope.

Close the flap, pick up the inner envelope stuffed with inserts, and flip it over so the flap faces downward.

Invitation with tissue laid on top

Step
8

Pick up the outer envelope and lay it so that the address side faces downward and the printed flap faces you.

Lift the flap and prepare to insert the stuffed inner envelope.

 

Invitation with tissue laid on top

Step
9

Insert the addressed inner envelope into the outer envelope. The flap of the inner envelope should face down.

When guests open the invitation (with the flap of the outer envelope facing them), their name on the inner envelope is the first thing they see.

Invitation with tissue laid on top

Step
10

After you have completed stuffing a set of invitations:

  1. Ensure that each set has all pieces before sealing.
  2. Check each completed set off of your list.
  3. Apply proper postage.
  4. After mailing, indicate the date you mailed it on your list.
Invitation with tissue laid on top
    Invitation with tissue laid on top

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